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Descriptor Code: KG
Use of School Facilities  
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The Candler County School System recognizes that school facilities are substantial investments and should serve many community needs. These facilities shall be available for community use under conditions prescribed by law and in accordance with the following procedures:

  1. School programs, school-sponsored activities, and school related activities shall have priority for the use of school facilities without charge.

  2. Use of school facilities by non-school related organizations will be on a temporary basis. Under normal circumstances, “temporary” will be considered a maximum of 90 days. Extensions beyond the 90-day period may be granted by the Superintendent based upon his review and approval of the extension request. Permanent or scheduled use by non-school organizations is prohibited.

  3. A designated person of the Candler County School System must be present to unlock the building and supervise the use of the building facilities.

  4. Group activities on the grounds will be permitted upon request with the approval of the school principal for activities involving school facilities or designee for activities involving the Board of Education office facilities provided supervisory personnel for the particular group shall assume complete responsibility for the liability for personal injury and/or damage to the buildings and or premises.

  5. Non-school related organizations using school facilities will be required to pay a fee covering the cost of utilities and custodial services. Such fees will be computed at prevailing rates and pro rated for the period of time during which the facility is used.

  6. School equipment shall be operated by an employee or designee of the Candler County School System.

  7. The sponsoring agency of any activity shall be responsible for securing adequate police protection if this service is required by the activity planned.

  8. All activities shall be in compliance with local, state, and federal laws and shall be in keeping with the school board policies. Authorization for use of school facilities shall not be considered an endorsement or approval of the activity, group, or organization or the purpose it represents.

  9. All applicants for use of school facilities shall hold the Board free and without harm from any loss or damage liability or expenses that may arise during or be caused in any way by such use or occupancy of system facilities.

  10. All applicants must recognize and consider the risk they are assuming under the hold harmless agreement and covenant not to sue, which they must accept and agree to the terms thereof prior to any approval for use of school grounds and/or facilities.

  11. A written application for permission to use the facilities shall be filed by the officers of the sponsoring agency with the school principal for activities involving school facilities or the Superintendent for activities involving the Board of Education office facilities. The application, with the recommendation, will be forwarded to the Superintendent for review and approval.

  12. Any applicant wishing to appeal the decision of a Principal or Superintendent may appeal directly to the Candler County Superintendent of Schools.

  13. The Superintendent reserves the right to cancel any permission granted.

  14. Groups receiving permission are restricted to the dates and hours approved to the building area and facilities specified.

  15. Groups receiving permission are responsible for the observance of county and state fire and safety regulations at all times.

  16. The use of tobacco products, alcoholic beverages, profane language, or gambling in any form is not permitted on school campuses or in school buildings.

  17. In situations where there is no cost factor to the system, or in situations where a mutual exchange of facilities is possible between the school system and the organization, rates may be modified or eliminated by the Candler Board of Education.  In situations where extended usage for a long period of time is approved, rates may be set at a contract price.

  18. The Candler County Board of Education, at is descretion waive the application of school fees and deposits where such action is deemed appropriate and consistent withj the requirements of this procedure.


Candler County Schools
Original Adopted Date:  4/24/2003
Last Revised:  11/18/2004

Policy Reference Disclaimer: These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Note: The State of Georgia has moved the Georgia Code. This new environment no longer allows us to link directly to the Georgia Code. For example enter 20-02-0211 in the search window and the Georgia Code will appear.
State Reference Description
O.C.G.A 20-02-0520 Acquiring/disposing of school sites; building, repairing, renting, and furnishing schools; bidding for construction projects in excess of $100,000
O.C.G.A 20-02-2068.2 Facilities fund for charter schools; purposes for which funds may be used; upkeep of charter school property; receipt of surplus from b.o.e.
O.C.G.A. 51-01-0053 Recreational joint-use agreements
Rule 160-4-9-.06 Charter Authorizers, Financing, Management, and Governance Training
Federal Reference Description
20 USC 4071 Equal Access Act
20 USC 7905 Equal Access to Public School Facilities
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