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Administrative Regulation
Descriptor Code: JBD-R
Absences and Excuses  
Print Policy
 

A student who is absent from school for any portion of the school day must bring to the homeroom teacher or attendance clerk (as designated by the principal) a signed note from a parent or guardian explaining the reason for the absence.  School officials determine whether or not the absence is excusable on the basis of the state policy.

The note should be sent to the school on the first day and no later than the second day that the student is back in class even if the parent has had contact with the school.  If the note is not turned in to the school, the student’s absence will be recorded as unexcused.

Students shall be given a reasonable opportunity to make up work or tests after they return to school when they have an excused absence. It is the responsibility of the student and parent to see the teacher for the makeup work.

Students may make up work missed due to excused absences.  The work must be made up in the days immediately following the absences.  The time limit for makeup work is a period equal to the number of school days missed plus one.  (EX. If a student is absent on Monday & Tuesday, assignments are due on Friday).  If this requirement is not met, the parent must appeal to the principal to be allowed to turn in the work after the deadline.

Students who miss more than half of an instructional period due to tardiness or checking out early shall be counted absent for that period(s).  Tardies and early check-outs must be listed as excused or unexcused per state requirements (See JBD).

Parent/guardian notes will be confirmed by phone with the parent/guardian, as the school deems necessary.  All notes signed by anyone other than the parent/guardian will be considered void and the days missed will be classified as unexcused.

Effective January 1, 2005, any student who has ten (10) absences and continues to be absent due to illness, may be required to provide medical documentation as determined by the school principal in order for future absences due to illness to be considered excused.  The principal will notify the parent prior to this requirement being initiated.

Suspensions

 

Since suspensions are school mandated absences, students will be allowed to make up the work once they return to school.  Elementary and middle school students will lose credit for any work not made up within the number of school days suspended plus one day.

When a CCHS student returns to school from a suspension, the student must see an administrator to request permission to attend Saturday school.  All work missed during the suspension must be completed during CCHS Saturday school.  A maximum of 2 days of make-up work can be completed per CCHS Saturday school.

School-Sponsored Activities

Students are not counted absent from class when attending school-sponsored activities held during the school day.  Students are allowed to make up missed assignments under the same guideline as for an excused absence.

College/Career Visitation Days

Senior students may request approval for one trip per semester, of up to two days in length, for the purpose of visiting a college/university campus, technical school, military installation, or other career-related institution or event.  The following guidelines apply to such requests.

1.  The student making the request must be on track to graduate at the end of the academic year in which the trip is made.

2.  The student making the request must have passed all portions of the GHSGT required for graduation prior to making the trip.

3.  The student must submit a completed College/Career Visitation Request Form, with appropriate documentation, to the student services office two days prior to departure.

4.  The student must attach to the request form a proposed itinerary, or other explanation of need, when requesting a two-day trip.

5.  The student, upon approval of the trip, must inform his/her instructors of the impending absence, and make arrangements, prior to taking the trip, to make up any work missed.

6.  The student must present to the student services office, within two days of returning to school, signed documentation from an official at the institution or event visited confirming that the trip was career-related.

If these conditions are met, the student’s work will be accepted for credit and the absence will be treated as an excused absence as defined in board policy JBD.

If these conditions are not met or if the trip request is not approved, any related absence(s) will be treated as unexcused absences as defined in board policy JBD.

Any college/career visitation-related absences that exceed the approved number of days will be treated as unexcused absences.

Trip requests may be denied by the administration based on a number of factors including, but not limited to, a student’s discipline record, attendance record, and/or grade average. 

O.C.G.A.  20-2-0310, 20-2-0690.1, 20-2-0692

State Board Rules:  160-4-02-.16, 160-5-1-.10

 

Camden County Schools
Date Issued:  3/13/2001
Last Revised:  7/10/2012