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Board Policy
Descriptor Code: JBC
School Admissions  
Print Policy
 

I.     Definitions

    1.         Attend - A student's physical presence in the educational programs for which he or she is enrolled.

         

         2.        Case Management Consultant (CMC) - a consultation by a school social worker or case manager in which a                     process is used to discover whether any transition problems exist and whether any services are necessary for a                     child placed by the Department of Human Resources (DHR) or Department of Juvenile Justice (DJJ).  This process,                     as defined in State Board Rule 160-4-8-.17 (JGEB), will be utilized each time a DHR- or DJJ- placed child enrolls in                     a new school.

         3.         Education For Homeless Children and Youths - Subtitle B of Title VII of the McKinney-Vento Homeless                     Assistance Act (42 U.S.C. 11431 et seq.) that requires each state to ensure that each child of a homeless                     individual and each homeless youth has equal access to the same free, appropriate public education as provided                     to other children and youth.  In accordance with the Act and State Board Rule 160-5-1-.28 (JBC), the term                     "Homeless Child and Youth" is defined as children and youth who are:

                        a.   Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason;

                        b.   Living in motels, hotels trailer parks, or camping grounds due to lack of alternative adequate                              accommodations;

                        c.   Living in emergency or transitional shelters;

                        d.   Abandoned in hospitals; or

                        e.   Awaiting foster care placement.

                        f.   Moreover, the following children are included in the definition: children who have a primary nighttime                              residence that is public or private place not designed for, or ordinarily used as, a regular sleeping                              accommodation for human beings; children who are living in cars, parks, public spaces, abandoned building,                              substandard housing, bus or train stations, or similar settings; and migratory children who qualify as                              homeless because they are living in circumstances described above.

        4.          Emancipated Minor - An individual under the age of eighteen who is no longer under the control or authority of                      his or her parents or guardians by operation of law or pursuant to a petition filed by the minor with the juvenile                      court as provided in O.C.G.A. §15-11-202.  Emancipation by operation of law occurs when a minor is                      validly married or as otherwise prescribed by law.  Emancipation by petition is granted by a judge in juvenile                      court after the judge determines emancipation is in the best interest of the minor.

        5.          Enroll - The registration of a student by a parent, guardian, or other person having control or charge of a child,                      or the student (in the case of an emancipated minor providing the school system with the appropriate                      documentation.  Once enrolled, the child shall be eligible to attend the assigned school.

        6.          Other Person - An adult at least 18 years of age or an emancipated minor at least sixteen years of age residing                      within the school system who is not the parent or guardian of a child but stands in loco parentis (i.e., to assume                      the duties and responsibilities of a parent such as providing food, shelter, clothing or medical care.)

        7.          Residency - Residency as applied to this policy shall mean the place where the student lives with a parent,                     guardian, or other person, unless the student is an emancipated minor.  The student must be an occupant of a                     dwelling located within the school system.  Proof of residence in the school district shall be required when a                     student enrolls and whenever a change of residence occurs, unless the student is homeless.  Individuals not                     legally admitted into the country shall not be denied a free public education.

        8.            Withdraw - The removal of a student from the official roll of a school.

II.    Requirements for Enrollment

        1.    Authority to Enroll

               Under the provisions stated in O.C.G.A. § 20-2-690.1, a parent, guardian, or other person has the authority to enroll                a student in a publicly funded Georgia school.

        

                    a.  A student who meets the age eligibility requirements is eligible to enroll in the school system if the student's                          parent or legal guardian (or the student in the case of an emancipated minor) is a resident of the school                          district.  Proof of residence is required in accordance with regulations developed by the superintendent.

                    b.  If the person enrolling a student is not the parent and does not hold legal guardianship, the person enrolling                          the student must complete a Non-parental Affidavit specifying the reasons why the student is living with the                          "other person".

                    c.  If the person enrolling the student is acting under the authority of a power of attorney executed by a parent                          or guardian serving in the military, the school shall allow the student to enroll.  The school system may require                          proof of a duly executed power of attorney and/or certificate of acceptance as guardian, escort, or attorney.                          The school system shall not require such persons to obtain legal guardianship.

        2.    Age Eligibility

               Other than students specifically exempted by rule or by law, the follwoing individuals are eligible for enrollment:

                    a.  Students who have attained the age of five by September 1 unless they attain the age of 20 by September 1                          or they have received a high school diploma or the equivalent as prescribed in O.C.G.A. §20-2-150; or

                    b.  Students who were legal residents of one or more other states for a period of two years immediately prior to                          moving to Georgia, were legally enrolled in a public kindergarten or first grade, are otherwise qualified and will                          attain the age of five for kindergarten or six for first grade by December 31; or

                    c.  Special education students through the age of 21 or until they receive a regular high school diploma.

        3.    Evidence of Date of Birth

                    a.  Other than students specifically exempted by State Board rule or by Georgia Law, before admitting any                          student to a school in the school system, the superintendent or designee shall accept evidence in the order                          set forth below that shows the individual's date of birth:

                         1.  A certified copy of a birth certificate, certified hospital issued birth record or birth certificate;

                         2.  A military ID;

                         3.  A valid driver's license;

                         4.  A passport;

                         5.  An adoption record;

                         6.  A religious record signed by an authorized religious official;

                         7.  An official school transcript; or

                         8.  If none of these evidences can be produced, an affidavit of age sworn to by the parent, guardian or other                               person accompanied by a certificate of age signed by a licensed practicing physician, which certificate                               states that the physician has examined the child and believes that the age as stated in the affidavit is                               substantially correct.

                    b.  Upon presentation of one of these evidences above, a photocopy of the document shall be place in the                          student's record and the document that is presented shall be returned to the parent, guardian or other                          person.

                    c.  A student will be identified in the local Student Information System (SIS) and in the Georgia Statewide                          Student Information System (GSSIS) by the student's legal name as it appears on the documentation                          submitted for age verification as cited above or in a court order changing the student's name.

                    d.  Once a student has successfully enrolled in any publicly-funded Georgia school  by providing one of the                          evidences cited above and is recorded in the Georgia Testing Identifier application (see SBOE Rule 160-5-1-.                         07), further proof of age is deemed unnecessary.

        4.    Other Documents Required During the Enrollment Process

               The parent or guardian, or other person must provide:

                    a.  A copy of the enrolling student's social security number or sign a form stating the individual does not wish to                          provide the social security number, pursuant to O.C.G.A. § 20-2-150.

                    b.  A certificate in accordance with the provisions of O.C.G.A. § 20-2-771, concerning the immunization of                          students, which includes an exception for religious grounds.

                    c.  A certificate in accordance with the provisions of O.C.G.A. § 20-2-770, concerning nutritional screening and                          eye, ear and dental examinations of students.

                    d.  Proof of residence shall be required, unless the student is homeless and the McKinney-Vento Act applies.  A                          homeless child shall be enrolled immediately even in the absence of any appropriate documentation.  Upon                          determining that a student is homeless, the child must be allowed to either remain in the district in which he                          or she was enrolled prior to becoming homeless or enroll in the district where he or she is now located.  Proof                          of residence is not required. The employee or other designated individual responsible for care of homeless                          students shall assist the homeless student in acquiring the necessary records for enrollment.

        5.    Students Placed by DHR or DJJ

                    a.   When a student is being place by DHR into a new home or facility that would require a change in school or                           school system, the school system in which that student is attending school shall consult with the student's                           custodian to ascertain whether the student should be maintained in the school of origin or assigned to the                           appropriate school in the new school system in accordance with the McKinney-Vento Act.  Foster children                           awaiting permanent placement qualify as homeless under the McKinney-Vento Act.

                     b.   Upon notification by DJJ that a student will be enrolling in the school system, the school system shall enroll                            the student in his or her home school, as opposed to an alternative educational setting, unless the Case                            Management Consultation team concludes that the best placement for the child would be the alternative                            setting.  Any placement made pursuant to an Individualized Education Program (IEP) team shall take                            precedence.

                     c.   Upon notification by DHR or DJJ, the school system shall immediately enroll a student in the physical or legal                            custody of DHR or DJJ or a student placed by DHR or DJJ in a residential facility located within the school                            system's jurisdiction, pursuant to O.C.G.A. § 20-2-133.  The school system will follow guidelines developed                            by the State Department of Education governing the provision of education services provided by local school                            systems to students being served in therapeutic facilities.

        6.    Provisional Enrollment

                     a.   A student shall be enrolled on a provisional basis and allowed to attend a school for 30 calendar days while                            awaiting evidence of age, residence, or other local requirements.  The provisional enrollment period may be                            extended for extenuating circumstances in the discretion of the superintendent or designee.

                           1.   The superintendent or designee shall notify the registering parent, guardian, or other person at least 10                                  calendar days prior to the withdrawal of the student.

                            2.  If evidence is not provided within this period, the superintendent or designee shall mark the student                                 withdrawn at the end of the thirtieth day.

                                    i.   The registering parent, guardian, or other person will be considered noncompliant and subject to                                          all penalties as prescribed in O.C.G.A.   §20-2-690.01.

                                    ii.   The superintendent shall report violations to the appropriate authorities for adjudication.

                            3.   O.C.G.A. § 20-2-150(c) concerning compulsory attendance of students prior to their seventh birthday                                  does not apply to provisional - enrollment.

                            4.   Students pre-registering for school are not eligible for provisional enrollment until the beginning of the                                   attendance period of the school term for which the student is enrolling.

                        

                             5.   The provisions of O.C.G.A. § 20-2-670 regarding transferral of discipline actions or felony convictions                                    for students in grade 7 and above shall take precedence over any provisional enrollment.

        7.    A student shall be allowed to enroll in the school system if the student meets residency and other specified                qualifications and otherwise would not be denied enrollment under O.C.G.A. § 20-2-751.1 and O.C.G.A. § 20-2-751.2                concerning student expulsion.

        8.    The school system is not responsible for making determinations regarding immigration and visa status.  The school                system will accept non-immigrant, foreign students on visas and immigrants/non-visa-holders who meet age and                residency requirements without inquiring about their legal status, in accordance with federal or state law and                SBOE rule.

             

 

Greene County Schools
Date Adopted:  12/14/2006
Last Revised:  9/15/2011

Policy Reference Disclaimer: These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Note: The State of Georgia has moved the Georgia Code. This new environment no longer allows us to link directly to the Georgia Code. For example enter 20-02-0211 in the search window and the Georgia Code will appear.
State Code Description
O.C.G.A. 20-02-0751.2 Students subject to disciplinary orders of other schools
O.C.G.A. 15-11-0200 Definitions - Emancipation of minors
O.C.G.A. 15-11-0201 Emancipation
O.C.G.A. 15-11-0202 Minors seeking emancipation
O.C.G.A. 20-02-0294 Permanent classrooms; student commuting distance; reassignment; cost of transportation
O.C.G.A. 20-02-0159 Special education services for students in home study programs
O.C.G.A. 15-11-0063 Designated felony acts; definitions; restrictive custody dispositions, notice to schools
O.C.G.A. 20-02-0071 Placement of twins or higher order multiples in the same classroom
O.C.G.A. 20-02-2113 Special Needs Scholarship - Annual notification of options available to parents of special needs students
O.C.G.A. 19-09-0121 Power of Attorney; Definitions
O.C.G.A. 19-09-0122 Delegation of authority; hardship
O.C.G.A. 19-09-0127 Violations
O.C.G.A. 19-09-0128 Revocation of power of attorney
O.C.G.A. 19-09-0129 Power of attorney form
O.C.G.A. 19-09-0123 Powers granted by power of attorney
O.C.G.A. 19-09-0124 Liability
O.C.G.A. 19-09-0125 Protection from criminal or civil liability
O.C.G.A. 19-09-0126 Grant of temporary written permission for emergency services
O.C.G.A. 20-02-0319.3 Online Clearinghouse Act
O.C.G.A. 20-17-0002 Interstate Compact on Educational Opportunity for Military Children
O.C.G.A. 15-11-0080 Notice to school officials
O.C.G.A. 20-02-0133 Free public instruction; exceptions; eligibility; transfer and utilization; funding
O.C.G.A. 20-02-0150 Eligibility for enrollment
O.C.G.A. 20-02-0670 Reqts. for transferring students beyond 6th grade
O.C.G.A. 20-02-0690 Requirements for private schools and home study programs
O.C.G.A. 20-02-0690.1 Mandatory education for children between 6 and 16
O.C.G.A. 20-02-0697 Cooperation of principals and teachers with attendance officers and visiting teachers
O.C.G.A. 20-02-0768 Expulsion/suspension for commission of a felony; alternative education system
O.C.G.A. 20-02-0770 Rules for nutritional screening and eye, ear, and dental exams of students
O.C.G.A. 20-02-0771 Immunization of students
Rule 160-4-7-.19 Services for Agency-Placed Students
Rule 160-5-1-.15 Awarding Units of Credit and Acceptance of Transfer Credit and/or Grades
Rule 160-5-1-.24 Procedure for Requesting Student Social Security Numbers
Rule 160-5-1-.28 Student Enrollment and Withdrawal
Rule 160-5-2-.06 Residential Facility Grant
Rule 160-5-4-.09 Limited Public School Choice
US Code Description
22 USC 2452 Authorization of activities for mutual educational exchange program
42 USC 11431 McKinney-Vento Homeless Assistance Act