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Board Policy
Descriptor Code: IHE
Promotion and Retention  
Print Policy
 

I.    DEFINITIONS

(a)    Accelerated instruction - challenging instructional activities that are intensely focused on student academic deficiencies in reading and/or mathematics. This accelerated instruction is designed to enable a student who has not achieved grade level, as defined by the Office of Education Accountability, to meet grade-level standards in the shortest possible time.

 

(b)    Additional instruction - academic instruction beyond regularly scheduled academic classes designed to bring students not performing on grade level, as defined by the Office of Education Accountability, to grade level performance. It may include more instructional time allocated during the school day, instruction before and after the school day, Saturday instruction, and/or summer/inter-session instruction.

 

(c)     Differentiated instruction - instructional strategies designed to meet individual student learning needs.

 

(d)    Grade level - standard of performance, as defined by the Office of Education Accountability, on a Criterion-Referenced Competency Test.

 

(e)    Placement - the assignment of a student to a specific grade level based on the determination that such placement will most likely provide the student with instruction and other services needed to succeed and progress to the next higher level of academic achievement.

 

(f)    Placement committee - the committee established by the local school principal or designee to make placement decisions concerning a student who does not meet expectations on the Criterion-Referenced Competency Test. This committee shall be comprised of the principal or designee, the student's parent or guardian, and the teacher(s) in the content area(s) in which the student did not achieve grade level on the Criterion-Referenced Competency Test.

 

(g)    Promotion - the assignment of a student to a higher grade level based on the student's achievement of established criteria in the current grade.

 

(h)    Retention - the re-assignment of a student to the current grade level during the next school year.

II.    LOCAL PROMOTION STANDARDS AND CRITERIA

GENERAL PROMOTION REQUIREMENTS

  1. The student must meet the reading and mathematics requirements for each grade level as specified herein

     

  2. All kindergarten children shall be administered the Georgia Kindergarten Assessment Program (GKAP - Revised) according to the established guidelines and procedures found in the Georgia Kindergarten Assessment Program guide

     

  3. In grades one through five, a student must achieve a minimum of 70 percent in each of the following academic disciplines:       

 

                        *    Reading

                        *    Mathematics

                        *    Language Arts

                        *    Science

                        *    Social Studies

 

 

        4.    A student in the Exceptional Educational Program must satisfy promotion

              criteria prescribed in his/her Individual Plan.

 

        5.    Students in grades K-8 must attend 166 of the 180 days during the school year

               An exception to this policy may be an extended illness if accompanied by a

               signed statement signed by the student's physician.  Other exceptions may be

               made by the principal, if in his/her discretion, he/she determines valid grounds

               exist, and provided the student makes up all work missed to the satisfaction

               of his teacher.

 

        6.    All students repeating the same grade for the third year or students with

               multiple retentions are required to successfully attend summer school before

               they are permitted to the next grade.  Students must also meet the state

               criteria for promotion.  [see Board Policy IHE]

 

        7.    In the event that consensus has not been reached on the student's placement,

               then such decision shall be referred to a School Student Support Team.  The

               SSST shall consider the following:  academic progress, prior retentions, age,

               and attendance.

 

        8.    Written documentation of evidence that supports all retention decisions shall

               be on file in the student's permanent record.

           

 

Kindergarten Promotion Policy

At the end of the school year, a student shall have accomplished at least 90% of the Intellectual Development Objectives listed on the Dougherty County School System Kindergarten Report Card (41 out of 45), which must include accomplishment of all objectives indicated with an asterisk (*). The report card objectives are assessed using the state mandated Georgia Kindergarten Assessment Program -Revised (GKAP- R) and the Dougherty County School System Kindergarten Checklist.

KINDERGARTEN READING PROMOTION REQUIREMENTS

  1. At the end of the school year, students must be reading at level 3 or above on the Reading Assessment (DRA) in order to be promoted to first grade.

FIRST GRADE READING PROMOTION REQUIREMENTS

  1. At the end of the school year, students in grade one must have an overall average of 70 or above to include formal and informal assessments for the four grading periods

     

  2. At the end of the school year, students in grade one must have a grade of 80 or above on 5 out of 6 Unit Skills Tests

     

  3. Recognition of 80% of the Dougherty County School System Word List by the end of

    the school year

     

  4. At the end of the school year, students must be reading at level 14 or above on the Development Reading Assessment (DRA) in order to be promoted to second grade

     

  5. At the end of the school year students in grade one must score a minimum of 800 on the reading and language arts portions of the Criterion-Referenced Competency Tests to be promoted to second grade.

FIRST GRADE MATHEMATICS PROMOTION REQUIREMENTS

   1. At the end of the school year, students in grade one must have an overall average of 70 or

       above to include informal and formal assessments for the four grading periods.

   2.  At the end of the school year, students in grade one must have a grade of 80 or above on

        5 out 6 unit tests.

   3.  At the end of the school year students in grade one must have a grade of 80% or above

        on the addition and subtraction basic facts timed-tests.  The assessment will consist of

        fifty addition and subtraction facts up to 18.  The assessments will be timed @ four

        minutes each.

   4.  At the end of the school year, students in grade one must score a minimum of 800 on the  

        math portion of the Criterion-Referenced Competency Tests.

                                       First Grade Promotion Requirements Charts

Academic
Courses:
Overall
Grade of 70
or Above


CRCT
Local
Requirements


        
Unit Tests:
Reading





Developmental
Reading
Assessment


        
DCSS Word
List

       


Unit Tests:
Math



Math Basic
Facts Timed
Test


                     
Reading






Student Must
Pass the Test
with a Score of
800 or Above



Student
Must Pass 5
out of 6
Unit Skills
Tests with a
Score of 80
or above
Student Must
be Reading at
Level 14 or
Above



Student Must
Recognize
80% of the
Word List
   
Language Arts



Student Must
Pass the Test
with a Score of
800 or Above
         
Mathematics






Student Must
Pass the Test
with a Score of
800 or Above



      Students Must
Score 80 or
Above on 5
out of 6 Unit
Tests


Students Must
Score 80% or
Above on a
Subtraction
and an
Addition Timed
Test
Science            
Social Studies            

If a student does not meet the standard score of 800 or above on the CRCT (reading, language arts, and mathematics), the School's Student Support Team [SSST] committee will evaluate the student's academic progress.  After the evaluation, da decision will be made by the committee members to determine if the student will be promote to the next grade.

SECOND GRADE READING PROMOTION REQUIREMENTS

  1. At the end of the school year, students in grade two must have an overall average of 70 or above to include Daily Grades, Selection Tests, Benchmark Tests, and Unit Skills Tests for the four grading periods.

  2. At the end of the school year, students in grade two must have a grade of 80 or above on 5 out of 6 Unit Skills Tests.

  3. Recognition of 80% of the Dougherty County School System Word List by the end of the school year.

  4. At the end of the school year, students must be reading at level 24 or above on the Development Reading Assessment (DRA) in order to be promoted to third grade.

  5. At the end of the school year, students in grade two must score a minimum of 800 on the reading and language arts portions of the Criterion-Referenced Competency Tests to be promoted to third grade.

SECOND GRADE MATHEMATICS PROMOTION REQUIREMENTS

  1. At the end of the school year, students in grade two must have an overall average of 70 or above to include informal and formal assessments for the four grading periods.

  2. At the end of the school year, students in grade two must have a grade of 80 or above on 6 out of 7 unit tests.

  3. At the end of the school year students in grade two must score 80% or above on the addition and subtraction, subtraction and multiplication basic facts timed-tests.  The assessment will consist of fifty addition and subtraction facts up to 18 and the multiplication facts (0's, 1's, 2's, 5's, and 10's).  The assessments will be timed @ four minutes each.

  4. At the end of the school year, students in grade two must score a minimum of 800 on the math portion of the Criterion-Referenced Competency Tests.

                                Second Grade Promotion Requirements Charts

Academic
Courses:
Overall
Grade of 70
or Above
CRCT
Local
Requirements


Unit Tests:
Reading



Developmental
Reading
Assessment


DCSS
Word List



Unit Tests:
Math



Math Basic
Facts Timed
Tests


Reading




Student Must
Pass the test
with a Score of
800 or Above

Student Must
Pass 5 out of 6
Unit Skills tests
with a Score of
80 or above
Student Must be
Reading at Level
24 or Above


Student
Must
Recognize
80% of the
Word List
   
Language Arts




Student Must
Pass the Test
with a Score of
800 or Above

         
Mathematics





Student Must
Pass the Test
with a Score of
800 or Above


      Students Must
Score 80 or
Above on 6
out of 7 Unit
Tests

Students Must
Score 80% or
Above on a
Subtraction and
Multiplication
Timed Test
Science            
Social Studies            

If a student does not meet the standard score of 800 or above on the CRCT (reading, language arts, and mathematics), the School's Student Support team [SSST] committee will evaluate the student's academic progress.  After the evaluation, a decision will be made by the committee members to determine if the student will be promoted to the next grade.

THIRD GRADE READING PROMOTION REQUIREMENTS

 

  1. At the end of the school year, students in grade three must have an overall average of 70 or above to include informal and formal assessments for the four grading periods.

  2. At the end of the school year, students in grade three must have a grade of 80 or above on 5 out of 6 Unit Skills Tests.

  3. Recognition of 80% of the Dougherty County School System Word List by the end of the school year.

  4. At the end of the school year, students must have a Reading Level Range of 34-38 on the Development Reading Assessment (DRA) to be promoted to fourth grade.

  5. At the end of the school year, students in grade three must score a minimum of 800 on the reading portion of the Criterion-Referenced Competency Tests, effective the first time in the school year 2003-2004.

  6.  At the end of the school year, students in grade three must score a minimum of 800 on the

       language arts portion of the Criterion-Referenced Competency Tests.

THIRD GRADE MATHEMATICS PROMOTION REQUIREMENTS

  1.  At the end of the school year, students in grade three must have an overall average of 70

        or above to include informal and formal assessments for the four grading periods.

  2.  At the end of the school year students in grade three must have a grade of 80 or above on

       5 out of 6 unit tests.

  3.  At the end of the school year students in grade three must score 80% or above on the

      addition, subtraction and multiplication basic facts timed-tests.  The assessment will consist  

      of one hundred addition and subtraction facts up to 18 and the multiplication and division

      facts up to the 10.  The assessments will be timed @ six minutes each.

  1. At the end of the school year, students in grade three must score a minimum of 800 on the math portion of the Criterion-Referenced Competency Tests.

                                     Third Grade Promotion Requirements Charts

Academic
Courses:
Overall
Grade of 70
or Above


CRCT
State
Requirements



CRCT
Local
Requirements




Unit Tests:
Reading





Developmental
Reading
Assessment




DCSS
Word List





Unit
Tests:
Math




Math Basic
Facts Timed
Tests


Reading



Student Must
Pass the Test
with a Score of
800 or Above
Student Must
Pass the Test
with a Score of
800 or Above
Student Must
be Reading at Level
34-38 or above
Student Must be
Reading at Level
34 or above
Student Must
Recognize
80% of the

Word List
   
Language
Arts



  Student Must
Pass the Test
with a Score of
800 or Above

         
Mathematics







  Student Must
Pass the test
with a Score of
300 or Above




      Students
Must
Score 80
or Above
on 5 out
of 6 unit
Tests

Students Must Score
80% or
Above on a
Subtraction,
Addition,
Multiplication and
Division
Timed Test
Science
             
Social
Studies
             

If a student does not meet the standard score of 800 or above on the CRCT (reading, and language arts) and 300 or above on the CRCT in mathematics, the School's Student Support Team

[SSST] committee will evaluate the student's academic progress.  After the evaluation, a decision will be made by the committee members to determine if the student will be promoted to the next grade.

FOURTH GRADE READING PROMOTION REQUIREMENTS

  1. At the end of the school year, students in grade four must have an overall average of

        70 or above to include informal and formal assessments for the four grading periods.

  2.  At the end of the school year, students in grade four must have a grade of 80 or above

       or above on 5 out of 6 Unit Skills Tests.

  3.  Recognition of 80% of the Dougherty County School System Word List.

  4.  At end of the school year, students must have a Reading Level Range of 40 on the

       Development Reading Assessment (DRA) to be promoted to fifth grade.

  5.  At the end of the school year, students in grade four must score a minimum of 800 on the

       reading and language arts portions of the Criterion-Referenced Competency Tests to be

       promoted to fifth grade.

FOURTH GRADE MATHEMATICS PROMOTION REQUIREMENTS

  1. At the end of the school year, students in grade four must have an overall average of 70 or above to include informal and formal assessments for the four grading periods.

  2. At end of the school year, students in grade four must have a grade of 80 or above on 5 out of 6 unit tests.

  3. At the end of the school year students in grade four must score 80% or above on the addition, subtraction and multiplication basic facts timed-tests.  The assessment will consist of one hundred addition and subtraction facts up to 18 and the multiplication facts up to the 11.  The assessments will be timed @ five minutes each.

  4. At the end of the school year, students in grade four must score a minimum of 800 on the math portion of the Criterion-Referenced Competency Tests.

                                    Fourth Grade Promotion Requirements Charts

Academic
Courses:
Overall
Grade of 70
or Above
CRCT
Local
Requirements


Unit Tests:
Reading



Developmental
Reading
Assessment


DCSS
Word List



Unit
Tests:
Math


Math Basic
Facts Timed
Tests


Reading





Student Must
Pass the Test
with a Score of
800 or Above


Student Must
Pass 5 out of 6
Unit Skills
Tests with a
Score of 80 or
Above
Student Must be
Reading at Level
40 or above



Student
Must
Recognize
80% of the
Word List
   
Language
Arts



Student Must
Pass the Test
with a Score of
800 or Above

         
Mathematics






Student Must
Pass the test
with a Score of
300 or Above



      Students
Must Score 80 or Above
on 5 out
of 6 Unit
Tests

Students Must Score
80% or
Above on the
Subtraction,
Addition,
Multiplication
and Division
Timed test
Science
           
Social
Studies
           

If a student does not meet the standard score of 800 or above on the CRCT (reading, and language arts) and 300 or above on the CRCT in mathematics, the School's Student Support Team [SSST] committee will evaluate the student's academic progress.  After the evaluation, a decision will be made by the committee members to determine if the student will be promoted to the next grade.

FIFTH GRADE READING PROMOTION REQUIREMENTS:

  1. At the end of the school year, students in grade five must have an overall average of 70 or above to include informal and formal assessments for the four grading periods.

  2. At the end of the school year, students in grade five must have a grade of 80 or above on 5 out of 6 Unit Skills Tests.

  3. Recognition of 80% of the Dougherty County School System Word List.

  4. At the end of the school year, students must have a Reading Level Range of 50 on the Development Reading Assessment (DRA) to be promoted to sixth grade.

  5. At the end of the school year, students in grade five must score a minimum of 800 on the reading and language arts portions of the Criterion-Referenced Competency Tests to be promoted to sixth grade, effective the first time in the school year 2004-2005.

FIFTH GRADE MATHEMATICS PROMOTION REQUIREMENTS

  1. At the end of the school year, students in grade five must have an overall average of 70 or above to include informal and formal assessments for the five grading periods.

  2. At the end of the school year, students in grade five must have a grade of 80 or above on 7 out of 8 unit tests.

  3. At the end of the school year students in grade five must score 80% or above on the addition, subtraction and multiplication basic facts timed-tests.  The assessment will consist of one hundred addition and subtraction facts up to 18 and the multiplication facts up to 12.  The assessments will be timed @ five minutes each.        

  4. At the end of the school year, students in grade five must score a minimum of 800 on the mathematics portion of the Criterion-Referenced Competency Tests.

                               Fifth Grade Promotion Requirements Charts

Academic
Courses:
Overall
Grade of 70
or Above


CRCT
State
Requirements




CRCT
Local
Requirements




Unit Tests:
Reading





Developmental
Reading
Assessment




DCSS
Word List





Unit
Tests:
Math




Math Basic
Facts Timed
Tests


Reading





Student Must
Pass the Test
with a Score of
800 or Above


Student Must
Pass the Test
with a Score of
800 or Above


Student Must
Past 5 out of 6
Unit Skills Tests
with a Score of 80 or
Above
Student  Must Be
reading at Level
50 or above



Student Must
Recognize
80% of the
Word List
   
Language
Arts



Student Must
Pass the Test
with a Score of
800 or Above
           
Mathematics






Student Must
Pass the test
with a Score of
800 or Above






      Student
Must
Score 80
or Above
on 7 out
of 8 Unit
Tests
Students Must
Score 80% or
Above on a
Addition,
Multiplication
and Division
Timed Test
Science              
Social
Studies
             

Middle School Promotion Requirements  (Effective Beginning 2005-2006)

The curriculum for each discipline in Grades 6, 7, and 8 is designed to meet the education needs of the students as outlined in the state Quality Core Curriculum (QCC) or Georgia Performance Standards (GPS).  Objectives identified in the state and local curriculum guides are required to be taught and evaluated throughout the school year.

The following criteria shall be utilized to evaluate student performance and to determine promotion in Grades 6, 7, and 8.

  1. A student must achieve a minimum of 70 percent in each of the following academic disciplines:
  •     Language Arts*

  •     Reading

  •     Mathematics

  •     Science

  •     Social Studies

* If Language Arts is taught in a block of time (two consecutive periods), a minimum of 70 percent in the Language Arts block is equivalent to a minimum of 70 percent in a Reading class.

        

        1.  A student must achieve a minimum of 70 percent in at least four nine-week exploratory

            offerings, which shall include Physical Education.

        2. At the end of the school year, a student in grade six must score a minimum of 300

            on the language arts, reading, and mathematics sections of the Criterion-Referenced

            Competency Tests.  

                                       Sixth Grade Promotion Requirements Charts

Academic Courses:  Overall Grade of 70 or Above


CRCT Local Requirements



Exploratory Offerings:
Overall Grade of 70 or
Above on at Least Four
Nine-Week Offering
Reading


Student Must Pass the Test
wit a Score of 800 or Above
Physical Education/Health


Language Arts

Student Must Pass the Test
with a Score of 800 or Above
Technical Career Offering

Mathematics

Student Must Pass the  Test
with a Score of 800 or Above
Band/Chorus

Science    
Social Studies    

It is expected that ALL students meet the promotion requirements for the Sixth Grade in the Dougherty County School System.  passing the CRCT is not state-mandated in grade six; although, passing the CRCT is a local DCSS requirement.  Therefore, if a student does not meet the standard score of 800 or above in grade six (reading, language arts, and mathematics), the school's SSST committee will evaluate the student's progress.  After the evaluation, a decision will be made by the committee members to determine if the student will be promoted to the next grade.

Grade Seven

1.    A student must achieve a minimum of 70 percent in each of the following academic diciplines:

    *    Language Arts*

    *    Reading

    *    Mathematics

    *    Science

    *       Social Studies

*    If Language Arts is taught in a block of time (two consecutive periods), a minimum of 70 percent in the Language Arts block is equivalent to a minimum of 70 percent in a Reading Class.

    3.    A student must achieve a minimum of 70 percent in at least four nine-week exploratory offerings, which shall include Physical Education.

    4.    At the end of the school year, a student in grade seven must score a minimum of 800 on the language arts, reading, and mathematics section of the Criterion-Referenced Competency Tests.

                                  Seventh Grade Promotion Requirements Charts

Academic Courses: Overall Grade of 70 or Above



CRCT
Local Requirements


Exploratory Offerings:
Overall Grade of 70 or
Above on a Least Four Nine-Week Offerings
Reading

Student Must Pass the Test
with a Score of 800 or Above
Physical Education/Health

Language Arts



Student Must pass the Test
with a Score of 800 or Above


Technical Career Offerings




Mathematics

Student Must Pass the Test
with a Score of 800 or Above
Band/Chorus

Science    
Social Studies    

It is expected that ALL students meet the promotion requirements for the Seventh Grade in the Dougherty County School System.  Passing the CRCT is not state-mandated in grade seven; although, passing the CRCT is a local DCSS requirement.  therefore, if a student does not meet the standard score of 800 or above in grade seven (reading, language arts, and mathematics) the school's SSST committee will evaluate the student's progress.  After the evaluation, a decision will be made by the committee members to determine if the student will be promoted to the next grade.

Grade Eight (Effective 2005-2006)

1.    A student must achieve a minimum of 70 percent in each of the following academic disciplines:

    *    Language Arts*

    *    Reading

    *    Mathematics

    *    Science

    *    Social Studies

    * If Language Arts is taught in a block of time (two consecutive periods), a minimum of 70 percent in the Language Arts block is equivalent to a minimum of 70 percent in a Reading Class.

    5.  A student must achieve a minimum of 70 percent in at least four nine-week exploratory

        offerings, which shall include Physical Education.

    6.  At the end of the school year, a student in grade eight must score a minimum of 800 on

        the language arts and reading sections, and 300 on the mathematics sections of the

        Criterion-Referenced Competency Tests.

      

                                  Eighth Grade Promotion Requirements Charts    

Academic Courses:
Overall Grade of 70 or Above
CRCT State Requirements

CRCT
Local Requirements

Exploratory Offerings: Overall
Grade of 70 or Above on at Least Four Nine-Weeks Offerings
Reading



Student Must Pass the Test with a Score of 800 or Above


Students Must
Pass the Test with a Score of 800 or Above

Physical Education/Health



Language Arts


  Student Must Pass the
Test with a Score of 800 or Above
Technical Career Offering


Mathematics


Students Must Pass the Test
with a Score of 800 or Above

Student Must Pass the Test with a Score of 800 or Above

Band/Chorus


Science      
Social Studies      

It is expected that ALL students meet the promotion requirements for the Eighth Grade in Dougherty County School System.  Passing the CRCT in language arts is not state-mandated in grade eight; although, passing the CRCT is a local DCSS requirement.  Therefore, if a student does not meet the standard score of 800 or above in grade eighth (reading, language arts, and mathematics), the school's SSST committee will evaluate the student's progress.  After the evaluation, a decision will be made by the committee members to determine if the student will be promoted to the next grade.

Retention for Athletic Purposes

  1. It is the policy of the Dougherty County Board of Education that students shall not be retained for athletic purposes. Students in Grades 6, 7, and 8 who have otherwise met the criteria for promotion may only be retained under the following conditions.

  2. A written request is submitted from the parents outlining the reasons for requesting the retention.

  3. Supporting recommendations are submitted from two professional sources outside the school system justifying the retention for educational reasons.

  4. The retention is recommended by two teachers (other than athletic coaches), the principal, and the Superintendent.

  5. Such request is approved by the Dougherty County Board of Education.

  6. Under this policy, a student may be retained only one year.

* These are the requirements as prescribed by the State law.

         IMPLEMENTATION PROCEDURE FOR STATE BOARD PROMOTION REQUIREMENTS

III.    REQUIREMENTS FOR GRADES K-8

(a)    Each school principal shall distribute student data from the Criterion-Referenced Competency Test to teachers prior to the beginning of each school year. Each teacher shall use data to focus instruction on identified student academic performance in grades 1-8.

(b)   Each school principal or designee shall establish a Student Support Team (SST) for each student in grades 1, 2, 4, 6 and 7 who does not achieve grade level on reading and/or mathematics sections of the Criterion-Referenced Competency Test. The Student Support Team shall:

1.    Determine whether each student shall be retained or promoted based on a review of the overall academic achievement as described in Board Policy IHE - Promotion/Retention of the student as well as the student's Criterion-Referenced Competency Test performance;

 

2.    Develop an accelerated, differentiated, or additional instruction plan (Student Instructional Plan - Attachment G) for each student who does not achieve grade level on the reading and/or mathematics sections of the Criterion-Referenced Competency Test; and

 

3.    Develop a plan of continuous assessment for the subsequent school year in order to monitor the progress of the student.

(c)   The school principal or designee shall annually notify parents or guardians that placement or promotion of a student into a grade, class or program will be based on the academic achievement of the student on criterion-referenced assessments and other criteria established in this policy.

IV.    REQUIREMENTS FOR GRADES 3, 5, AND 8

(a)   Promotion of a student shall be determined as follows:

1.    No third grade student shall be promoted to the fourth grade if the student does not achieve grade level on the Criterion-Referenced Competency Test in reading and meet promotion standards and criteria.

 

2.    No fifth grade student shall be promoted to the sixth grade if the student does not achieve grade level on the Criterion-Referenced Competency Test in reading and the Criterion-Referenced Competency Test in mathematics and meet promotion standards and criteria.

 

3.    No eighth grade student shall be promoted to the ninth grade if the student does not achieve grade level on the Criterion-Referenced Competency Test in reading and the Criterion-Referenced Competency Test in mathematics and meet promotion standards and criteria.

 

4.    Requirements in this section apply to students in the following grade levels:

 

i.          The third grade beginning with the 2003-2004 school year.

ii.          The fifth grade beginning with the 2004-2005 school year.

iii.         The eighth grade beginning with the 2005-2006 school year.

 

5.    The school principal or designee may retain a student who performs satisfactorily on the Criterion-Referenced Competency Test but who does not meet promotion standards and criteria.

(b)   When a student does not perform at grade level in grades 3, 5 or 8 on the Criterion-

Referenced Competency Test(s) specified in section (a) above, then the following shall occur:

 

1.    Within ten (10) calendar days, excluding weekends and holidays, of receipt of the Criterion-Referenced Competency Test individual student scores, the school principal or designee shall notify in writing by first-class mail the parent or guardian of the student regarding the following:

(i)     The student's below-grade-level performance on the Criterion-Referenced Competency Tests;

 

(ii)     The specific retest(s) to be given the student and testing date(s);

 

(iii)     The opportunity for accelerated, differentiated or additional instruction based on the student's performance on the Criterion-Referenced Competency Tests; and

 

(iv)     The possibility that the student might be retained at the same grade level for the next school year.

 

2.    The student shall be given an opportunity for accelerated, differentiated or additional instruction in the applicable subject(s) prior to the re-testing opportunity; and

 

3.    The student shall be re-tested with appropriate section(s) of the Criterion-Referenced Competency Test(s) or an alternative assessment instrument that is appropriate for the student's grade level as provided for by the State Board of Education and this Board.

(c)   When a student does not perform at grade level on the Criterion-Referenced Competency Test in grades 3, 5 and 8, and also does not perform at grade level on a second opportunity to take the assessment, then the following shall occur:

1.    The school principal or designee shall retain the student for the next school year except as otherwise provided.

 

2.    The school principal or designee shall notify in writing by first� class mail the parent or guardian of the student and the teacher(s) regarding the decision to retain the student.

(i)    The notice shall describe the option of the parent or guardian or teacher to appeal the decision to retain the student;

 

(ii)   The notice shall describe the composition and functions of the placement committee; it shall describe the option of the parent or guardian, teacher(s), or principal to invite individuals who can provide information or facilitate understanding of the issues to be discussed to attend the placement meeting; and

 

(iii)  The notice shall include the requirement that the decision to promote the student must be the unanimous decision of the placement committee comprised of the parent or guardian, teacher(s), and principal or designee.

3.    If the parent or guardian or teacher(s) appeals the decision to retain the student, then the school principal or designee shall establish a placement committee to consider the appeal.

(i)    The placement committee shall be comprised of the principal or designee, the student's parent or guardian and the teacher(s) of the subject(s) of the Criterion-Referenced Competency Test or the alternative assessment instrument on which the student failed to perform at grade level.

 

(ii)   The principal or designee shall notify in writing by first-class mail the parent or guardian and teacher(s) of the time and place for convening the placement committee.

 

(iii)   The placement committee shall review the overall academic achievement of the student in light of the performance on the Criterion-Referenced Competency Test or the alternative assessment instrument and promotion standards and criteria established in this policy for the school that the student attends, and make a determination to promote or retain.

 

(iv)   The decision to promote must be the unanimous decision of the placement committee and must determine that if promoted and given accelerated, differentiated or additional instruction during the next year, the student is likely to perform at grade level by the conclusion of the school year.

 

(v)    The placement committee shall prescribe such additional assessments as may be appropriate in addition to assessments administered to other students at the grade level during the year; and

 

(vi)    The placement committee shall provide for a plan of continuous assessment during the subsequent school year in order to monitor the progress of the student.

4.    A plan for accelerated, differentiated or additional instruction must be developed for each student who does not achieve grade level performance in grades 3, 5 or 8 on the Criterion-Referenced Competency Test(s) specified in section (a) above whether the student is retained, placed or promoted for the subsequent year.

 

5.    A student who is absent or otherwise unable to take the Criterion-Referenced Competency Test in reading and/or mathematics on the first administration or its designated make-up day(s) shall take the Criterion-Referenced Competency Test in reading and/ormathematics on the second administration day(s) or an alternative assessment instrument that is appropriate for the student's grade level as provided for by the State Board of Education and this board. Placement or promotion of these students shall follow the same procedures as students who do not achieve grade level on the first administration of the assessment.

 

6.    A student’s failure to take the Criterion-Referenced Competency Test in grades 3, 5, and 8 in reading and/or mathematics on any of the designated testing date(s) or an alternative assessment instrument that is appropriate for the student’s grade level as provided for by the State Board of Education and this board shall result in the student being retained.

 

7.    For students receiving special education or related services, the Individualized Education Plan Committee shall serve as the placement committee.

 

Dougherty County Schools
Date Adopted:  2/9/1987
Last Revised:  9/27/2013

Policy Reference Disclaimer: These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Note: The State of Georgia has moved the Georgia Code. This new environment no longer allows us to link directly to the Georgia Code. For example enter 20-02-0211 in the search window and the Georgia Code will appear.
State Code Description
O.C.G.A. 20-02-0282 Georgia Academic Placement and Promotion Policy
O.C.G.A. 20-02-0283 Georgia Academic Placement and Promotion Policy-Criteria; specific requirements for students in grades three, five and eight; implementation
O.C.G.A. 20-02-0284 Criteria for local boards of education; model placement and promotion policy
O.C.G.A. 20-17-0002 Interstate Compact on Educational Opportunity for Military Children
O.C.G.A. 20-02-0281 Assessment of effectiveness of educational programs
O.C.G.A. 20-02-0285 Placement and Promotion policy - implementation timetable
Rule 160-3-1-.07 Testing Programs- Student Assessment
Rule 160-4-2-.11 Promotion, Placement, and Retention
Rule 160-5-1-.18 Competitive Interscholastic Activities in Grades 6-12