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Descriptor Code: IFBC
Media Programs  
Print Policy

The Lamar Board of Education recognizes media services as an essential support service for all instructional activities in the system. Lamar County Board of Education supports and expedites the goals and objectives of the school system through the judicious selection, procurement, and utilization of instructional media and equipment and through compliance with the legal
requirements established by the Georgia State Department of Education.

It shall be the concern of the Board, in pursuance of this aim, to present for the use of teachers and students, instructional materials of excellent quality that are readily accessible in sufficient quantity to provide adequate support for the instructional program.

The Board recognizes the student’s need for free access to many different types of instructional media. It also recognizes the necessity for teachers and administrators to select such materials in accord with current trend in education keeping in mind the selection must be based on the age appropriateness of the students.

It affirms its belief that these materials and equipment should:

  1. Support, enrich, and further the implementation of the formal curriculum,
  2. Provide constructive avenues for the personal development of youth intellectually, emotionally, culturally, and spiritually.
  3. Include the expression of various points of view on controversial subjects.

Further to the statements above, Lamar County Board of Education subscribes to the principles expressed in the following but not limited to The School Library Bill of Rights of the American Association of School Librarians, and to those articulated by The National Council of Teachers of English in The Students’ Right to Read, the International Reading Association, the Horn Book Guide and the School Library Journal.

A. Definition of Instructional Media

The terms “instructional materials” and “instructional media” are considered synonymous for the purpose of this policy statement. They may be defined as materials of communication which contribute to teaching and learning. A listing of these materials includes but is not limited to:

        Textbooks                        Games
        Trade or library books         Programs provided through telecommunications media
        Newspapers                      Recordings (tape and disc) video and audio
        Pamphlets                        Films
        Magazines                        Charts
        Software                         Internet Resources

B.  Educational Goals for the Media Programs

The educational goals for the media programs are as follows:

  1. To contribute to the achievement of the objectives of the school by facilitating learning;
  2. To plan and develop media programs to support the instructional program of the system;
  3. To make available all types of media and the accompanying technology to support curriculum demands and to meet student and teacher needs;
  4. To foster the development of reading, listening and viewing skills, evaluation of information sources and development of research skills.

C. Media Advisory Committees:

System Media Advisory Committee -The Superintendent or his designee shall appoint a System Media Committee composed of administrators, teachers, media specialists, students and community representatives. The Curriculum Director shall act as Chairman for the Lamar County Board of Education Media Advisory Committee.

School-Level Media Advisory Committee: The principal or designee shall appoint a School-Level Media Committee composed of administrators, teachers, students and community representatives. The School Media Specialist shall act as Chairman of the Committee.

Each committee shall base its actions on the system’s established curriculum and educational goals and objectives. The System Media Advisory Committee shall function in an advisory capacity to the Superintendent as well as to the Lamar County Board of Education and the school level committees.

The System Media Advisory Committee & School-Level Media Advisory Committee will meet every September and January with flexibility to add additional meetings as needed. The purpose of the committees is to consider and make recommendations for the media programming in the following areas:

  1. Long-range program goals;
  2. Budget priorities;
  3. Selection of materials;
  4. Reconsideration of materials;
  5. Operational procedures;
  6. Copyright adherence processes;
  7. Program evaluation, including expansion and deletion of services;
  8. Organization and processing of materials;
  9. Policies for disposition of gifts and use of non-school-owned materials in the classroom;
  10. Processes for instructional planning between teachers and media specialist(s); and,
  11. Mechanism for use of information sources outside the school.

D. Adherence to Regulations:

The Lamar County Board of Education shall comply with all Georgia Board of Education policies and state and federal laws. 

The school personnel and students will adhere and comply with Lamar County Acceptable Use Policy.

E. Copyright Compliance

All system personnel will comply with the federal law regarding copyright. Each school level administrator will ensure that each year all staff members are informed and trained on the guidelines. The system level administrator will ensure that the district office personnel are informed and trained on the guidelines. The training handouts will be used by all schools. Each school level administrator will ensure students and parents are trained as needed. In addition the Copyright law is posted above each copier in each school.

F. Accessibility of Media Centers

Media Centers for the system shall be accessible to both individual students, groups and staff members throughout the instructional day each day of the school year based upon the instructional need of the students and teachers. If a student is enrolled in a state approved course offered by this school outside the regular instructional time, all school-owned print and non-print materials will be accessible.

G. Organization and Availability of Print and Non-Print Materials

All school-owned print and non-print materials shall be organized and made available through the media center. Other provisions may be made for basic textbooks, items purchased with categorical funds and items useful in one specific instructional content area.

The Dewey Decimal system shall be used to organize and process media materials.

All media materials other than student basal texts and consumable materials shall be organized and processed through the media center. Teacher editions of basal texts shall be processed through the media center.

Supplementary sets of enrichment, non-basal texts shall be processed through the media center. Said texts shall not exceed 30 copies at any given time and shall be stored in the media center when not checked out to a teacher.

All instructional equipment shall be processed through the media center.

H. Disposition

Media materials classified for disposal shall be sent to county facilities to be destroyed.

The disposal of media equipment shall be in accordance with the rules and regulations of the program under which the equipment was purchased.

The school system’s form shall be completed for any media material or equipment items that are to be disposed. The form shall be maintained on filed in the media center for the required record retention period.

The system’s criteria shall be followed in identifying media material to be disposed.

I. Selection of Suitable Instructional Materials

The Lamar County Board of Education is concerned with the selection of suitable instructional materials for student in the Lamar County Schools. Teachers, librarians, and administrators are charged to use caution and wisdom in selecting instructional material that is appropriate to the age, ability, and experience of the learner.

All Instructional media /materials [including video streaming] other than board approved curriculum material should meet the following guidelines:

  1. Material should be read/viewed in its entirety and evaluated for instructional value before using.
  2. Material should be age appropriate.
  3. Material should be subject- appropriate.
  4. Guidelines from reputable authorities should be used including but not limited to The State Textbook Committee, The American Library Association, International Reading Association, the Horn Book Guide, and the School Library Journal.
  5. All classroom sets of books must be donated or purchased by the school.
  6. All classroom sets of books and or required readings for each content area in grades 6-12 must be on a system wide list approved by April 1 of the preceding school for use in the classroom. Approval will be made by a committee comprised of the Department /Grade Chair, Principal, AND school level textbook committee representative.
  7. All readings for the entire year for grades 6-12 must be listed on the syllabus for each course and approved by the Department /Grade Chair AND Principal and must given to the Curriculum Director before the school year begins. This includes any summer required readings.
  8. In addition to the above, videos & DVDs must:
    • Be available for use from the media center.
    • Be included in lesson plans or posted on the classroom door with Title, length of material, shown in entirety or excerpts, GPS or QCC objectives.

More on Videos, DVDS and Video Streaming

Videos, DVDs and Video Streaming clips should be selected for their instructional value with an emphasis on effective and rigorous instruction. The selection must align with the Quality Core Curriculum [QCC] or the GA Performance Standards [GPS] in the content area and the rating of the selection must be considered.

In order for Videos or DVDs to be added to the school media collections, form IFBC–E.2 must be completed and submitted by Grade Chair/ Department Head or textbook committee representative to the school principal for approval. Once the principal has approved the form, the video or DVD will then be added as a permanent part of the media collection for circulation.

All PG or PG 13 Videos or DVDs must match the age rating guidelines. If PG or PG13 selections are approved for age appropriateness, a letter must be sent home informing the parent before it is shown in the classroom. The letter must state how the showing relates to the instructional focus. Parents are to be notified in writing as to the format of instruction at each school and given an opportunity for their child to “opt-out” of the instruction. All letters in which parents sign that their child will not participate must be kept on file. An alternate assignment shall be given and the students shall be relocated to another classroom or the media center.

R rated selections are prohibited at all times.

J. Reconsideration of Controversial Issues and Materials [See IFBC-E]

When curriculum or instructional materials, textbooks, or library books are challenged, the complainant must complete the Reconsideration of Controversial Materials Form. Upon receipt of the form, the material will be temporarily withdrawn; pending a decision of the School-Level Advisory Committee. Once a decision has been made by the School-Level Media Advisory
Committee the curriculum director, superintendent, and the complainant will be notified by the School-Level Media specialist using the Reconsideration of Controversial Materials Form as notification.  If the complainant is still not satisfied, the complaint can be taken to the System Media Advisory Committee. The final decision for controversial materials shall rest with the Board. At each level of appeal there should be a written statement giving specific reasons for the complaint and specific reasons for the appeal.

K. Accountability for School Equipment and Material

Students and school personnel shall be accountable for textbooks, media, equipment and all other instructional materials purchased through public and school funds. Reimbursement shall be made through the procedures established by the school system.

L. Use of Media Resources for Approved Courses

Media resources may be used for any Georgia Board of Education approved courses offered outside the regular instructional time.

M. Media Specialist Responsibilities

Media specialists in the Lamar County Board of Education shall function as described in the Georgia Board of Education regulations found in Roles in Media Program Development: School and Community.

The number of professional staff and/or media center aides assigned to the media center shall be in compliance with standards set by the Georgia Board of Education and the Southern Association of Colleges and Schools.  Valid certificates must be held by the professional staff.  Licenses must be held by clerical aides.

N. Gifts - See IFBC Exhibit 4

Any media material given or donated to the school shall first be evaluated by the media specialist to determine if the item meets the system’s criteria established for selection of media material.  The IFBC E-4 Gift to School/Media form must be completed.  If all criteria are met, then the decision to process and place the materials shall be made by the media specialist in consultation with the professional staff and principal.  If there is no consensus, the principal with the media specialist shall make the decision to accept or reject the item in question.

If a media item does not meet the selection criteria, of if the decision is not to place the item in the media center, the donor shall be so informed and asked as to the disposition that the donor wishes to make of the item.


Lamar County Schools
Adopted Date:  2/10/2009

Policy Reference Disclaimer: These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Note: The State of Georgia has moved the Georgia Code. This new environment no longer allows us to link directly to the Georgia Code. For example enter 20-02-0211 in the search window and the Georgia Code will appear.
State Reference Description
O.C.G.A 20-02-0167 Funding for direct instructional, media center and staff development costs; submission of budget
O.C.G.A 20-02-0168 Distribution of federal funds; summer school programs; year-round operation
O.C.G.A 20-02-0184 Program weights to reflect funds for media specialists
O.C.G.A 20-02-0305 County and regional libraries
Rule 160-4-4-.01 Media Programs
Rule 160-5-1-.22 Personnel Required
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