The Clayton County Board of Education welcomes public participation and will hear any interested individual pursuant to the guidelines outlined in this policy. Therefore, at the beginning of each regular monthly business meeting, a period of time not to exceed 30 minutes will be devoted to concerns presented by the public. Before appearing before the Board, the public is urged to seek solutions to their concerns through administrative channels. If there are no members of the public wishing to address the Board, the Board may continue with its meeting.
The following rules shall govern speakers who address the Board:
1. Members of the public wishing to speak must call the Board secretary before 4:30 p.m. on the day of the meeting and provide their name, address and topic on which they wish to speak. If applicable, the individual will provide the organization, association, or school with which they are affiliated. NOTE: Members of the public will not be allowed to discuss individual personnel issues or confidential student matters.
2. The time allowed for each person to speak will be three (3) minutes. Speakers are asked to strictly adhere to time allocated.
3. Speakers must identify themselves and topic(s) before speaking.
4. Speakers may provide ten written copies of their concern to the Board.
5. Groups are asked to designate a single spokesperson.
6. Board members will not respond to comments from speakers. The Chairman may respond as appropriate and, for example, direct speakers to the appropriate staff member for assistance. Issues requiring possible action by the Board may be added to a future agenda. Issues that may need to be addressed by the administration will be duly noted.
7. Abusive language and/or personal attacks will not be permitted and shall promptly be ruled out of order by the Chairman.
8. Individuals addressing the Board must at all times adhere to the Civility Policy and other rules as may be necessary for the efficient and orderly operation of the meeting.
9. The thirty-minute time limit and/or three minute maximum per speaker may be extended with a majority vote of the Board.
10. At the Board’s discretion, the Board may make additional time, up to 30 minutes, available for public comment immediately following the Board Meeting.
The Board vests in the Chairman or presiding officer, the authority to terminate the remarks of speakers who fail to adhere to the above rules.