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Administrative Regulation
Descriptor Code: JBC-R(0)
School Admissions  
Print Policy
 

ELIGIBLE STUDENTS

Atlanta Public Schools shall enroll into its schools students who reside with their parent(s) or guardian(s) in the City of Atlanta and who meet all other qualifications of this regulation at any time. These eligible students may include:

a. Department of Human Resources: Any minor who is in the physical or legal custody of the Department of Human Resources (DHR) or Department of Justice or any of their divisions and is physically present within the geographical boundaries of the District. When a student is being placed by DHR into a new home or facility that would require a change in school or school system, the District shall consult with the student’s custodian to ascertain whether the student should be maintained in the school of origin or assigned to the appropriate school in the District in accordance with the McKinney-Vento Act. Children awaiting foster care placement qualify as homeless under the McKinney-Vento Act.

b. Any minor who resides in a state-licensed orphanage or institution for abandoned or neglected children which is located within the geographical boundaries of the District.

c. Any minor residing in a state-licensed drug or alcohol rehabilitation facility which is located within the geographical boundaries of the District.

d. Department of Juvenile Justice: Any minor housed pursuant to court order in a foster care home which is located within the District. If placed by the Department of Juvenile Justice, the student shall be enrolled in his/her home school, as opposed to an alternative educational setting, unless the Case Management Consultation Team concludes that the best placement for the child would be the alternative setting. Any placement made pursuant to an individualized education program team shall take precedence.

1. Case Management Consultation (CMC) is a consultation by a school social  worker in conjunction with the case worker for the student to discover whether any transition problems exist and whether any services are necessary for a child placed by the Department of Human Resources (DHR) or Department of Juvenile Justice (DJJ).

2. The custodian of the child or the agency placing the child shall notify the District at least five days in advance of the move.  Notice is given to the District by mailing or faxing a Notice of DJJ/DHR Placement form to the Office of Social Work Services and the enrolling school.

3. The current social worker at the enrolling school shall contact the custodian of the child or the agency placing the child to schedule a CMC. If possible, a CMC should be scheduled prior to the enrollment of the student.

4. The CMC process will be utilized each time a DHR or DJJ-placed child enrolls in a new school.

e. Homeless Students: Any minor who is a homeless individual, see policy JBC (1), Homeless Students.

f. Any minor whose parent or guardian is an employee of the District, see policy JBCCA, Student Assignment to Schools. This does not include contractors, temporary or substitute workers.

g. Emancipated Minors: Any minor under the age of eighteen who resides in the District and who is no longer under the control or authority of his/her parents/guardians by operation of law (validly married or as otherwise prescribed by law) or as granted by a juvenile court judge.

h. Other students determined to be eligible for enrollment by the Superintendent.

i. All youth who have not attained the age of 20 by September 1 are eligible for enrollment in appropriate education programs, unless they have received a high school diploma or the equivalent.

j. Students who have not dropped out of school for one semester or more and who have not attained the age of 21 by September 1 are eligible for enrollment, provided they have not received a high school diploma or the equivalent.

ENROLLING PARENT/GUARDIAN

Students shall be enrolled in school by their parent, legal guardian or a person standing in loco parentis. Enrolling adults must present proper identification upon enrollment. Acceptable forms of identification are:

  • Any valid state or federal government issued photo ID, including a free Voter ID Card issued by the county registrar's office or the Georgia Department of Driver Services (DDS)
  • A Georgia Driver's License, even if expired
  • Valid employee photo ID from any branch, department, agency, or entity of the U.S. government, Georgia, or any county, municipality, board, authority or other entity of this state
  • Valid U.S. passport ID
  • Valid U.S. military photo ID
  • Valid tribal photo ID

The District may request proof of legal custody in situations involving multiple adults claiming control of the same student.

If the person presenting the student for enrollment is not that student’s parent/guardian or grandparent, the school will require the enrolling person to fully complete the Non-Parental Affidavit until the enrolling person can complete the guardianship process. The enrolling person must stand in loco parentis (i.e., be charged with or have assumed the duties and responsibilities of a parent such as providing food, shelter, clothing and medical care).

A grandparent may enroll a student by presenting a Georgia Power of Attorney for the Care of a Minor Child.

1. The student must live with the enrolling person full-time for one of the following reasons:

a. The death, serious illness, terminal illness or incarceration of the parent(s)/guardian(s);

b. The abandonment by the parent(s)/guardian(s) of the complete control of the student as evidenced by the failure to provide substantial financial support and parental guidance;

c. Abuse or neglect by the parent(s)/guardian(s);

d. The physical or mental condition of the parent(s)/guardian(s) is such that he/she cannot provide adequate care and supervision of the student;

e. The loss of inhabitability of the student’s home as the result of a natural disaster;

f. The parent is unable to provide care and supervision for the student because the parent(s)/guardian(s) is serving active duty in the military;

g. The student is living in a foster home, group home, or other institution or care facility that is located in the City of Atlanta;

h. The parent(s)/guardian(s) cannot be located; or

i. Other circumstances approved by the Office of Student Placement in consultation with the school site administrator.

2. The enrolling person must have control and charge of the child, 24 hours per day and 7 days per week. The request to enroll the student cannot be primarily related to attendance at a particular school in the District, nor may the request be for the purpose of participating in athletics at a particular school, or for any other similar purpose.

Guardianship can be obtained by contacting the Fulton County Probate Court located at 136 Pryor Street, Room C-230, Atlanta, Georgia 30303, (404-730-4697). Information regarding this process is also available online at www.gaprobate.org. The Court may require a fee for this process, but no fee will be required if an affidavit of indigence is filed with the Court (See O.C.G.A. § 15-9-61). For persons seeking guardianship of students in their care, the guardian must be an adult of at least 18 years of age or an emancipated minor at least 16 years of age residing within the boundaries of Atlanta Public Schools. The District may object to petitions of guardianship through the court system.

3. A grandparent power of attorney or non-parental affidavit may be revoked in writing by the parent(s) signing the affidavit. If the grandparent power of attorney or non-parental affidavit is revoked, the revoking parent(s) shall notify the school in writing immediately of the revocation. Once a guardian has been appointed by a Court of proper jurisdiction, unless the guardianship was for a limited time and the limitation was set forth in the original order, the guardianship continues UNTIL terminated by the same court.

REQUIRED DOCUMENTS

1. Certified birth certificate of the student. If such certificate is not available upon registration, a waiver of 30 school days may be granted by the school administrator upon presentation of one of the following that shows the child’s date of birth

 

a. A hospital copy of the birth certificate accompanied by an affidavit sworn by the parent/legal guardian.

 

b. A duly attested transcript of a certificate of baptism showing date of birth accompanied by an affidavit sworn to by the parent/legal guardian.

 

c. An insurance policy on the child’s life which has been in force for at least two years.

 

d. A passport/immunization documentation to certify the child’s arrival in the United States, showing the age of the child.

 

e. Other documentation by a governmental agency to include but not be limited to Immigration and Naturalization Service (INS), U.S. State Department and U.S. Customs.

 

f. The student’s military ID;

 

g. The student’s valid driver’s license;

 

h. An adoption record;

 

i. An official school transcript; or

 

j. If none of these items can be produced, an affidavit of age sworn to by the parent, guardian or other person accompanied by a certificate of age signed by a licensed practicing physician, which certificate states that the physician has examined the child and believes that the age as stated in the affidavit is substantially correct.

 

2. Georgia Immunization Records

 

a. Prekindergarten Programs: All children attending prekindergarten programs must have a Certificate of Immunization (DHR Form 3032 Revised 1/97). Children who have not completed all immunizations due to age may submit School/Child Care Certificate of Immunization (DHR Form 3227 – Gold Card) until immunizations are complete. Children may register prior to completion of this examination and certificate. However, the Certificate of Immunization must be on file within 30 days of the start of the child’s prekindergarten program.

 

b. Grades K-12: All students must have a Certificate of Immunization (DHR Form 3032) on file in accordance with Georgia Department of Human Resources regulations. Students entering public schools for the first time must present this form upon enrollment. Students who are transferring from any other public school system have 30 calendar days to meet this requirement.

 

c. Exemptions and Waivers K-12: All students, regardless of grade and including foreign exchange students, must have the Certificate of Immunization (DHR Form 3032) on file unless any of the following situations exist:

 

i. Medical exemption authorized by a medical doctor.

ii. Conflict with religious beliefs verified by parents’/legal guardians’ sworn affidavit.

iii. Waiver of 30 calendar days granted to Georgia residents by the school principal.

iv. Waiver of 90 calendar days granted by the school principal to students entering Georgia public schools from out of state, private schools, or home school provided that documentation is on file from the county health department or a medical doctor stating that an immunization sequence has been started and can be completed within the 90 calendar day waiver period.

d. Per the requirements of the law of the State of Georgia, failure to present the above documents within the required timeframe will result in a student being withdrawn from school.

3. Certificate of Eye, Ear, and Dental Examination (EED) P-10

A Certificate of Eye, Ear, and Dental Examination (Georgia Department of Human Resources [DHR] Form 3300) in accordance with Georgia Department of Human Resources regulations must be presented the first time a child enrolls at any grade level, including prekindergarten. Students transferring from another Georgia public school system are exempt from this requirement. For students transferring from any school system other than a Georgia public school system, the documentation must be received within 30 calendar days. If this form is not received within 30 calendar days, the child will be withdrawn and not permitted to attend school until the requirement is met. Children may register prior to completion of this examination. However, the Certificate of Eye, Ear and Dental Examination must be on file within 90 days.

4. Official Transcript (Cumulative Record)

a. Enrolling students shall present an official transcript of work or credit at the time of enrollment. If a transcript is not presented, the student shall be accepted provisionally in the grade to which they indicate membership. If, upon receipt of an official transcript, it is found that the student has been enrolled in the wrong subject or grade, the student shall be withdrawn immediately and re-enrolled in the appropriate grade or subjects. The parent(s)/legal guardian(s) shall be informed in writing of the change.

b. Students enrolling without official transcripts shall be accepted provisionally in the grade to which they indicate membership. Records of each student’s previous work should be required before final placement is determined. A reasonable effort should be made to obtain such records. If the records are not forthcoming within 30 calendar days, an academic assessment shall be made by the school to determine final placement. For details on students entering from home study programs, see administrative regulation JBC (2)-R Home Study.

5. Social Security Card: The person enrolling a student must provide a copy of the enrolling student’s social security number or a form stating the enrolling person does not wish to provide the social security number.

a. The school shall ensure that student social security numbers are treated in the same confidential manner as all other records and in accordance with the Federal Educational Rights and Privacy Act (FERPA) of 1974.

b. The District is not responsible for making determinations regarding visa and immigration status. Schools shall enroll immigrants/non-visa-holders who meet age and residency requirements and shall not inquire about their legal status.

6. Proof of Residency: Proof of residency is required when a student initially enrolls in a school, at the beginning of each school year and whenever a change of residence occurs. In order to verify residency within the District, the following items shall be presented to the Principal or designee with an Affidavit of Enrollment:

a. Home ownership evidence consisting of a mortgage statement, warranty deed, quit-claim deed, or security deed in the name of the parent/guardian for the location of the legal residence;

or

b. Lease or rental agreement consisting of written evidence that a current valid agreement exists. Also to be included with this agreement shall be the name, address, and/or telephone number of the lessor;

and

c. Georgia Power utility monthly statement which evidences the location of the legal residence (current within 30 days of enrollment);

In addition to the documents required above, the enrolling person shall provide one (1) item from at least two (2) of the below listed categories which evidences the address provided above is his/her current residence:

d. Current Georgia driver's license or Georgia identification card which evidences the location of the legal residence;

e. Current bank, credit union, or other financial institution documentation (e.g. loan documents, credit card statement, monthly activity statement, voided check) which evidences the location of the legal residence;

f. Mail delivered by the United States Postal Service other than general mail addressed to occupant or resident;

g. Employer documentation (e.g. application for employment, health insurance, previously issued W-2 or Form 1099, pay stub) which evidences the location of the legal residence;

h. For the current year, a Fulton County property tax statement with evidence thereupon of payment and which shows the name and address;

i. Voter registration documentation from Fulton County;

j. A current motor vehicle registration (tag receipt);

k. Any other document(s) that will provide evidence of intent to remain at the location of legal residence within the geographic boundaries of the District.

Principals may require additional proof of residency if necessary to ensure proper residency verification.

If the enrolling person does not meet the above requirements, the Principal or designee shall require the parent/guardian claiming residency to complete an Affidavit of Legal Residence. The Affidavit of Legal Residence must be notarized and signed by the parent/guardian and owner/lessor. The Residence Owner/Lessee shall provide the following:

a. Deed, mortgage statement, lease or rental agreement consisting of written evidence that a current valid agreement exists. Also to be included with this agreement shall be the name, address, and/or telephone number of the owner/lessee; and

b. Georgia Power utility monthly statement which evidences the location of the legal residence (current within 30 days of enrollment)

The enrolling person shall provide one (1) item from at least three (3) of the below listed categories which evidences the address provided above is his/her current residence:

a. Current bank, credit union, or other financial institution documentation (e.g. loan documents, credit card statement, monthly activity statement, voided check) which evidences the location of the legal residence;

b. Mail delivered by the United States Postal Service other than general mail addressed to occupant or resident;

c. Employer documentation (e.g. application for employment, health insurance, previously issued W-2 or Form 1099, pay stub) which evidences the location of the legal residence;

d. Voter registration documentation from Fulton County which evidences the location of the legal residence;

e. A current motor vehicle registration (tag receipt) which evidences the location of the legal residence;

f. Any other document(s) that will provide evidence of intent to remain at the location of legal residence within the geographic boundaries of the District.

At the discretion of the Principal or designee, if evidence of a parent/guardian's residence within the District is still insufficient, the Principal or designee shall submit a referral to the school social worker or the Office of Student Placement. The School District may take whatever actions are necessary to verify the parent or guardian's residence within the District.

7.     Verification of Residency: A school system employee or designee may visit the address given by any parent/guardian to verify residency. The property address given must be the actual location where the student and parent/guardian live full time.  A school may request a parent/guardian provide proof of residency if mail is returned from the student’s address of record. A school may request a parent/guardian provide proof of residency if a student’s attendance record indicates a pattern of absences, tardies or other circumstances are presented that place the school notice that the address of record is invalid/inaccurate for the student.

The parent/guardian shall notify the school immediately if any change in residence occurs. Students who cease to be residents of the District or who move to another school attendance zone within the District may be eligible to remain enrolled in their home school for a limited time, see administrative regulation JBCA-R, Resident Students.

8.   Mailing Address: All students enrolling in Atlanta Public Schools must provide a physical mailing address.  All school mail will be sent to the student’s physical address.  Homeless students may be exempted from this required, see administrative regulation JBC(1), Homeless Students.

ENROLLMENT OF STUDENTS NOT IN GOOD STANDING

1. Suspended or expelled students from another public school system: No otherwise qualified student seeking enrollment shall be admitted to the Atlanta Public Schools during the period of that student’s suspension or expulsion from another public school system.

2. Students suspended or expelled from APS charter schools: Decisions made by APS charter schools following due process as required by law are final. Traditional APS schools may admit an eligible student who has been suspended or expelled from a charter school during the period of such suspension or expulsion. However, no such decision will be made before the district has received appropriate information from the parent, student records from the charter school, and/or reports from any agency or jurisdiction involved due to the conduct causing the suspension or expulsion. Expulsions include mandatory student transfers from charter schools.

If, in the process of gathering this information, it is concluded that the student’s suspension or expulsion from the charter school would or might justify a long-term suspension or expulsion from a traditional APS school, a pre-enrollment conference will be convened so the district may decide: (a) whether the conduct for which the student was expelled would justify suspension or expulsion by the district, and (b) whether the terms of the charter school suspension or expulsion should be adopted, rejected or reduced by the district. This pre-enrollment conference will be conducted by the Office Student Tribunal.

3. Students assigned to an alternative school program in another public school system: Any student seeking enrollment from another school system in which the student was assigned to an alternative school program through a due process hearing shall be assigned to a corresponding alternative setting, if available, within Atlanta Public Schools.

4. Suspended or expelled students from a private school: Atlanta Public Schools may admit a student who has been suspended or expelled from a private school during the period of such suspension or expulsion. However, no such decision will be made before the District has received appropriate information from the parent, student records from the private school, and/or reports from any agency or jurisdiction involved due to the conduct causing the suspension or expulsion.

If, in the process of gathering this information, it is concluded that the student’s suspension or expulsion from the private school would or might justify a long-term suspension or expulsion from Atlanta Public Schools, a pre-enrollment conference will be convened so the district may decide: (a) whether the conduct for which the student was suspended or expelled would justify suspension or expulsion by the district, and (b) whether the terms of the private school suspension or expulsion should be adopted, rejected, or reduced by the district. This pre-enrollment conference will be conducted by the Office of Student Tribunal.

5. Discipline Records:

a. Any student who is enrolling in the District must provide a copy discipline record from the school previously attended in accordance with O.C.G.A. §20-2-670. In lieu of providing a copy of a discipline record, the student may be admitted on a conditional basis by submitting a properly executed release authorizing the District to obtain such information from the school previously attended.

b. Any student desiring to enter the District must be eligible to enter the school system which he/she last attended. A Disclosures Form shall be completed at the time of enrollment.  The student or parent or legal guardian shall also disclose whether the student has ever been adjudicated guilty of the commission of a designated felony, as identified below, and if so, the date of such adjudication, the offense committed, the jurisdiction in which such adjudication was made, and the sentence imposed.

The following is a list of designated felonies:  

                         

•        Aggravated battery

•        Aggravated sexual battery

•        Aggravated child molestation

•        Aggravated sodomy

•        Armed robbery

•        Attempted murder or attempted kidnapping (13 years or older)

•        Battery (school employee)

•        Carrying an explosive, firearm, or knife at a public gathering

•        Escaped after being found guilty of a designated felony

•        Hijacking a motor vehicle (13 years or older)

•        Illegal acts including hoax and conspiracy relating to destructive devices, explosives, or detonators

•        Kidnapping (13 years or older)

•        Murder

•        Possession, manufacture, transport, sale, distribution, or intent to distribute an explosive device

•        Possession of a pistol or a revolver

•        Racketeering

•        Rape

•        Robbery

•        Second degree arson (13 years or older)

•        Second or subsequent conviction of any crime related to vehicle theft

•        Third offense of any act that if committed by an adult would be a felony

•        Trafficking in cocaine, illegal drugs, marijuana, or methamphetamine

•        Voluntary manslaughter                

CONDITIONAL ENROLLMENT

Students with inadequate documentation will be enrolled temporarily awaiting necessary documents.

1. The Conditional Enrollment shall be for thirty (30) calendar days from the date granted.

2. If acceptable documentation is not submitted to the school within the thirty (30) calendar day Conditional Enrollment period, the student shall be subject to withdrawal. The person who enrolled the student will be notified at least 10 calendar days prior to withdrawal of the student.

3. Students pre-registering are not eligible for Conditional Enrollment until the beginning of the attendance period of the school term for which the student is enrolling.

4. The District may withdraw conditional enrollment any student who (1) fails to provide the required documentation; (2) has been convicted or adjudicated guilty of a designated felony; or (3) is subject to pending disciplinary action in another school system or is subject to disciplinary action that would warrant imposition of long-term suspension or expulsion within the APS.

REVIEWED: 12/4/2008

 

Atlanta City Schools
Date Issued:  12/4/2008